Eliminate 4+ hours of daily administrative calls
callAgent automates confirmations, recalls, and insurance verification - reducing staff workload by 60% while improving patient communication
Transform overwhelming administrative calls into automated efficiency
Your dental team spends hours every day making confirmation calls, chasing recall patients, and verifying insurance - time that should be spent on patient care and revenue-generating activities. Every minute spent on repetitive administrative tasks is a minute not invested in growing your practice.
callAgent eliminates this burden with intelligent automation that handles routine calls professionally while freeing your staff to focus on what they do best: providing excellent patient care.
Automated appointment confirmations
callAgent automatically calls patients 24-48 hours before appointments with personalized messages, handling confirmations, rescheduling requests, and cancellations without any staff involvement
Result: 90% confirmation rate, 40% reduction in no-show appointments
Smart recall campaign management
Automatically identifies overdue patients from your practice management system and initiates personalized recall campaigns via phone calls, texts, and emails until appointments are scheduled
Result: 65% increase in recall appointment bookings, zero patient oversigh
New patient onboarding automation
callAgent automatically contacts new patients 48 hours before their first visit to explain what to bring, review medical history, confirm arrival time, and answer common first-visit questions
Result: 50% reduction in first-visit cancellations, higher patient satisfaction scores
Emergency appointment filling
When cancellations occur, callAgent immediately contacts patients on your wait list, filling open slots automatically and maximizing chair utilization and revenue
Result: 80% same-day appointment fill rate, $50,000+ recovered revenue annually
Eliminate confirmation call burnout
Automated appointment confirmations
callAgent automatically calls patients 24-48 hours before appointments with personalized messages, handling confirmations, rescheduling requests, and cancellations without any staff involvement.
Never lose track of recall patients
Smart recall campaign management
Automatically identifies overdue patients from your practice management system and initiates personalized recall campaigns via phone calls, texts, and emails until appointments are scheduled.
Welcome new patients professionally
New patient onboarding automation
callAgent automatically contacts new patients 48 hours before their first visit to explain what to bring, review medical history, confirm arrival time, and answer common first-visit questions, creating a smooth onboarding experience.
Convert consultations into committed patients
Treatment plan follow-up
Automatically follows up with patients who received treatment plans but haven't scheduled, using personalized messages that address common objections and encourage booking.
Enhance patient satisfaction and reviews
Post-appointment care calls
Automatically calls patients 24 hours after treatment to check on their comfort, provide care instructions, and request positive reviews from satisfied patients.
Maximize schedule efficiency
Emergency appointment filling
When cancellations occur, callAgent immediately contacts patients on your wait list, filling schedule gaps automatically and maximizing chair utilization and revenue.
Convert no-shows into rescheduled visits
Missed appointment follow-up
When patients miss appointments, CallAgent automatically reaches out within 2 hours to express concern, reschedule the visit, and maintain positive patient relationships while capturing lost revenue opportunities.
Ready to
reduce administrative workload by
60%
AI receptionist plans
CHOOSE YOUR RECEPTION PLAN
$447/month per location
Essentials
Perfect for: Solo practices with 500+ monthly appointments
ROI Timeline: Pays for itself by saving 10 staff hours weekly
Expected Results: 60% reduction in administrative calls
Call Volume: Up to 500 automated calls monthly
$747/month per location
Professional
Best choice
Perfect for: Multi-provider practices with high patient volume
ROI Timeline: 600% ROI within 90 days
Expected Results: Save $15,000+ monthly in staff time
Advanced Features: Treatment plan follow-up + emergency slot filling
Custom
Enterprise
Perfect for: Multi-location practices or specialty practices
ROI Timeline: Custom ROI analysis with dedicated success manager
Expected Results: Save $50,000+ monthly across locations
White-label calling with custom scripts and branding
Why callAgent vs. manual phone calls
- Manual Staff Calls → callAgent Automation
- 4+ hours daily phone work → 60% workload reduction
- Missed recalls and follow-ups → 100% consistent outreach
- Limited calling hours → 24/7 automated communication
- Staff burnout from repetitive tasks → Focus on patient care
- Inconsistent messaging → Professional, personalized scripts
- Human error and oversight → Automated accuracy and tracking
Implementation
Reduce Staff Workload 60% in 10 Days Our automation specialists configure callAgent for all your communication needs - confirmations, recalls, and follow-ups. We establish call scripts, timing rules, and response handling procedures that maintain your practice's personal touch.
What's Included:
- Call campaign configuration
- Script customization and recording
- Timing optimization
- Response workflow setup
- Staff handoff procedures
Integration
Complete Communication System Integration callAgent integrates with your PMS for automated patient list management, scheduleGenius for intelligent timing, and collectPro for payment reminders. Multi-channel coordination ensures consistent patient communication.
Supported Integrations:
- All major PMS platforms
- Phone and VoIP systems
- SMS and email platforms
- Appointment scheduling systems
- Call tracking and analytics
Security & Compliance
TCPA and HIPAA Compliant Calling All automated calls comply with TCPA regulations and HIPAA requirements. Automated consent tracking, call time restrictions, and secure message delivery ensure complete compliance.
Security Features:
- TCPA compliance monitoring
- HIPAA-compliant messaging
- Consent management system
- Secure call recordings
- Protected patient data
Training & Support
Master Automated Communications with Expert Support Your team learns to create effective call campaigns while maintaining personal patient relationships. Our communication experts provide scripts, timing strategies, and optimization techniques.
Support Includes:
- Campaign creation training
- Script writing workshops
- Response handling procedures
- Monthly communication reviews
- 24/7 technical support
Frequently asked questions
Will patients know they're talking to an AI system?
callAgent identifies itself as your practice's automated assistant, maintaining transparency while providing professional, helpful communication that patients prefer over busy phone lines.
How quickly can I see staff time savings?
Most practices see immediate relief within the first week of implementation, with full 60% workload reduction typically achieved within 30 days of complete system activation.
Can callAgent handle complex patient questions?
For routine confirmations, recalls, and scheduling, callAgent handles 90%+ of interactions. Complex questions are seamlessly transferred to staff with full context and conversation history.
What happens if a patient needs to speak with a human?
Patients can request human assistance at any time, and callAgent provides detailed conversation logs to staff so they have complete context when taking over the call.
Reduce administrative calls by 60% starting this week
Every hour your staff spends on administrative calls costs you $400+ in potential patient care time. callAgent eliminates repetitive phone work so your team focuses on what matters most.
Contacts
info@dsmsolutions.ai
(856) 378-1269
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